Launched in 2017, Microsoft 365 is a cloud-based productivity tool created for businesses, which includes fully installed desktop applications like Word, Excel, PowerPoint, and so forth. Has your business or organisation started utilising it? If not, then you must start right away. You can contact your Microsoft distributor and install the applications.
Using Microsoft 365 increases efficiency and helps you create, collaborate, and communicate effectively inside your business or organisation. It makes your job easier as you will be able to access the productivity tools. Meanwhile, there are several benefits to using Microsoft 365 for your business, and some of which are:
1. Secure Cloud Storage
An unauthorised person won’t access any files from your desktop or laptop because of the security measures such as two-factor authentication. At the same time, if your desktop or laptop detects any threats or malware, Microsoft 365 identifies and stops them immediately. Because of this, it is vital for your business or organisation since you might have a lot of confidential data. And when you begin using the package, you can ensure that your business or organisation will perform well without any concerns related to security.
2. Work From Anywhere
The novel coronavirus pandemic has made everyone work remotely. And, with Microsoft 365, you can access files or documents from anywhere; you will only require an internet connection and the appropriate device since it is cloud-based. You can email, utilise files from PowerPoint, Word, Excel, etc., from any part of the world in real-time, and any device like Android, Windows, or even Mac can be used. So, if you have offices in several countries, this is more beneficial to you, especially when travelling or working remotely.
3. Easy Collaboration
When your employees or bosses collaborate and work together in real-time, it becomes much easier for everyone. Whether there are significant changes or minor changes in your work, you can edit the document, spreadsheet, or presentation in real-time without maintaining multiple copies. Furthermore, you can share contacts, calendars, and mailboxes with your co-workers or bosses. When you share calendars, you get to know the scheduled meetings, including that of your colleagues. And in case you want to schedule a meeting, you can do so by checking their availability. If you have shared your mailbox with your colleagues, they will access it along with you, and when the messages are filtered, they will land in your shared mailbox.
Another tool called SharePoint can be accessed by all those who have acquired the link sent to them via email. By utilising the SharePoint tool, multiple users can edit the documents that are stored in it. Moreover, you can see who is working on the document, spreadsheet, or presentation with the help of the little coloured flags that help identify each user.
4. Predictable Expense
You can pay for Microsoft Office 365 annually or every month, as it is more like a subscription-based service or leasing. Due to this, the IT costs are transferred from capital expenses to operating expenses.
5. Automatic Upgrades
With Word, Excel and PowerPoint, and the other applications in the package, you can work online without installing any software. In addition, the applications will be upgraded automatically, so you don’t have to search for the latest version. Moreover, you don’t have to spend an ample amount of money on the upgrades as it comes along with your subscription.
6. Uninterrupted Business Processes
Although your physical device can be disrupted, your files, email and other data will still be stored in the cloud since it gets backed up regularly. This will keep your business going, no matter what.
You can get details about Microsoft 365 and purchase it from your Microsoft distributor. The tool is beneficial for you, and you can ensure that your data remains secure and the productivity will increase with better collaboration.